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PDFWAC 182-543-2200

Proof of delivery.

(1) When a provider delivers an item directly to the client or the client's authorized representative, the provider must furnish the proof of delivery when the medicaid agency requests that information. All of the following apply:
(a) The agency requires a delivery slip as proof of delivery. The proof of delivery slip must:
(i) Be signed and dated by the client or the client's authorized representative (the date of signature must be the date the item was received by the client);
(ii) Include the client's name and a detailed description of the item(s) delivered, including the quantity and brand name; and
(iii) For medical equipment that may require future repairs, include the serial number.
(b) When the provider or supplier submits a claim for payment to the agency, the date of service on the claim must be one of the following:
(i) For a one-time delivery, the date the item was received by the client or the client's authorized representative; or
(ii) For nondurable medical supplies for which the agency has established a monthly maximum, on or after the date the item was received by the client or the client's authorized representative.
(2) When a provider uses a delivery/shipping service to deliver items which are not fitted to the client, the provider must furnish proof of delivery that the client received the equipment and/or supply, when the agency requests that information.
(a) If the provider uses a delivery/shipping service, the tracking slip is the proof of delivery. The tracking slip must include:
(i) The client's name or a reference to the client's package or packages;
(ii) The delivery service package identification number; and
(iii) The delivery address.
(b) If the provider/supplier does the delivering, the delivery slip is the proof of delivery. The delivery slip must include:
(i) The client's name;
(ii) The shipping service package identification number;
(iii) The quantity, detailed description(s), and brand name or names of the items being shipped; and
(iv) For medical equipment that may require future repairs, the serial number.
(c) When billing the agency, use:
(i) The shipping date as the date of service on the claim if the provider uses a delivery/shipping service; or
(ii) The actual date of delivery as the date of service on the claim if the provider/supplier does the delivery.
(3) A provider must not use a delivery/shipping service to deliver items which must be fitted to the client.
(4) Providers must obtain prior authorization when required before delivering the item to the client. The item must be delivered to the client before the provider bills the agency.
(5) The agency does not pay for medical equipment and related items furnished to the agency's clients when:
(a) The medical professional who provides medical justification to the agency for the item provided to the client is an employee of, has a contract with, or has any financial relationship with the provider of the item; or
(b) The medical professional who performs a client evaluation is an employee of, has a contract with, or has any financial relationship with a provider of medical equipment and related items.
[Statutory Authority: RCW 41.05.021, 41.05.160 and 42 C.F.R. Part 440.70; 42 U.S.C. section 1396 (b)(i)(27). WSR 18-24-021, § 182-543-2200, filed 11/27/18, effective 1/1/19. Statutory Authority: RCW 41.05.021 and 2013 c 178. WSR 14-08-035, § 182-543-2200, filed 3/25/14, effective 4/25/14. WSR 11-14-075, recodified as § 182-543-2200, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090 and 74.04.050. WSR 11-14-052, § 388-543-2200, filed 6/29/11, effective 8/1/11. Statutory Authority: RCW 74.08.090, 74.09.530. WSR 02-16-054, § 388-543-2200, filed 8/1/02, effective 9/1/02; WSR 01-01-078, § 388-543-2200, filed 12/13/00, effective 1/13/01.]
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