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PDFWAC 230-15-730

Keeping an accounting system.

(1) House-banked card game licensees must keep and maintain a complete set of accounting records which we have approved before licensure. These records must include all receipts and disbursements of the licensee, including, at least, those related to gambling activities.
Revenue, costs, and expenses.
(2) Licensees must keep legible, accurate, and complete records of all transactions relating to the revenues, costs, and expenses of the gambling operation. Licensees must keep these records in a format that ensures consistency, comparability, and effective disclosure of financial information.
Accounting system.
(3) Licensees must keep an accounting system on a double entry method of accounting with transactions recorded on an accrual basis and in conformity with United States' Generally Accepted Accounting Principles (GAAP).
(4) Licensees must keep detailed, supporting, and subsidiary records including, at least:
(a) Records of all players' checks initially accepted, deposited, and returned as "uncollected," and ultimately written off as "uncollectible"; and
(b) Records of investments in property, including, at least, equipment used directly in connection with the gambling operation; and
(c) Records of amounts payable by the gambling operation; and
(d) Records which identify the purchase, receipt, and destruction of all cards and gambling chips used in wagering; and
(e) Records of services provided for the operation of gambling activities, for example, service provided by gambling service suppliers; and
(f) Master game reports that reflect drop and win amounts for each table, for each game. These records must cover at least each period for which the drop boxes are removed, or at the minimum, the period of each gambling day.
(5) Licensees must color code any form, record, or document that requires duplicate or triplicate copies.
(6) If forms, records, and documents are required to be inserted into a locked dispenser, the last copy must remain in a continuous unbroken form in the dispenser.
Storing documents.
(7) All forms, records, documents, and stored data required to be kept and controlled must have the title printed on the item, such as "fill slip," "request for fill slip," "credit slip," "request for credit slip," or "reconciliation."
(8) Licensees must keep all records for a period of not less than three years. At least the last six months of gambling records must be available for inspection on the business premises.
[Statutory Authority: RCW 9.46.070. WSR 07-09-033 (Order 608), ยง 230-15-730, filed 4/10/07, effective 1/1/08.]
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