PDFWAC 468-16-150
Performance reports.
(1) Performance reports described in this section, in the formats established by the department, will be completed for prime contractors and design-builders only for projects valued at $100,000 or more. Each performance report will be classified as to the primary work class being rated. This shall be stated in Section I of the report by listing the major classes of work performed by the contractor or design-builder e.g., clearing, grading, surfacing, etc.
(2) Performance will be rated under the following headings for design-builders: Project management: design-builder; design: lead designer; construction/construction quality control: design-builder or independent quality assurance firm; compliance with laws and contract requirements: design-builder; and project goals. Performance will be rated under the following headings for prime contractors: Administration, management, and supervision; quality of work; progress of work; and compliance with laws and contract requirements.
(3) The following adjectival ratings are established for performance reports:
(a) | Superior | 131-150 |
(b) | Above standard | 101-130 |
(c) | Standard | 100 |
(d) | Below standard | 70-99 |
(e) | Inadequate | 50-69 |
(4) The performance report shall be used in evaluating a contractor's or design-builder's prequalification status.
(5) The report shall contain a narrative section which verbally provides the details substantiating the numerical rating. The narrative section shall be based upon documentation prepared during the life of the project, such as the project engineer's diary, the inspector's daily report and other pertinent documents. This documentation shall constitute the major portion of the administrative record to be used for any hearings or litigation that may arise from the rating process.
(6) The performance report will be prepared and discussion held with the contractor or design-builder by the project engineer. The report will include a numerical rating substantiated by a narrative report which describes the contractor's or design-builder's typical performance. The narrative will reference such documents as will substantiate the given numerical rating.
(7) The report will be endorsed by the region construction engineer or designated assistant who will provide a copy to the contractor or design-builder.
(8) The contractor or design-builder may appeal the rating to the region administrator in writing within 20 calendar days of the date the report is received by the contractor or design-builder. If the report is not delivered to the contractor or design-builder in person, it shall be forwarded by email with a delivery receipt and read receipt requested to the contractor's or design-builder's representative who signed the contract. The appeal must set forth the specific basis upon which it has been made.
(9) The region administrator or designated assistant will review all performance reports after they have been endorsed and may modify the numerical or narrative rating if such is deemed appropriate. The contractor or design-builder will be advised of any changes made. The region administrator will be required to make comments thereon only when the contractor's or design-builder's overall performance rating has been rated inadequate, below standard, or superior.
(10) Performance reports, when completed at region level, will be submitted to the secretary, Attn: Manager, contractor, or design-builder prequalification office, not later than 45 calendar days following final completion of the project.
(11) The region administrator or designated assistant shall review the appeal and provide a written response to the contractor or design-builder by email (read receipt requested) within 20 calendar days of its receipt. A copy of the appeal and the response thereto will be forwarded to the secretary, Attn: Contract advertisements and award office.
(12) The contractor or design-builder may further appeal to the secretary in writing setting forth the specific basis for the appeal. The contractor's or design-builder's appeal shall be made within 10 calendar days of the date of receipt of the region administrator's response. When making an appeal, the contractor or design-builder may also present information in person. The secretary will consider the appeal and respond to it by email (read receipt requested) within 60 calendar days of its receipt. This determination shall be the final administrative act of the department.
(13) All performance reports shall be reviewed by the office of the secretary for completeness, objectivity, and substantiation of numerical ratings. The secretary may modify the report as deemed appropriate as a result of the review. The rated contractor or design-builder and region administrator shall be given a copy of the modified report. The contractor or design-builder may appeal the modified report in the manner and within the time allotted in subsection (12) of this section to which the secretary shall respond as cited therein.
(14) A performance report shall be considered a preliminary paper until all reviews and appeals have been accomplished and it shall have been stamped and initialed as having been "filed in the office of the secretary."
[Statutory Authority: RCW 47.28.070. WSR 25-23-007, s 468-16-150, filed 11/6/25, effective 12/7/25; WSR 23-23-165, § 468-16-150, filed 11/21/23, effective 12/22/23. Statutory Authority: RCW 47.01.101, 47.28.030, and 47.28.070. WSR 15-01-170, § 468-16-150, filed 12/23/14, effective 1/23/15; WSR 00-14-055, § 468-16-150, filed 7/3/00, effective 8/3/00; WSR 97-09-045 (Order 168), § 468-16-150, filed 4/15/97, effective 5/16/97; WSR 94-05-004, § 468-16-150, filed 2/2/94, effective 3/5/94; WSR 93-03-020 (Order 134), § 468-16-150, filed 1/12/93, effective 2/12/93; WSR 91-04-014 (Order 128), § 468-16-150, filed 1/28/91, effective 2/28/91.]