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WAC 434-662-090

Transmittal agreement for transfer of electronic records.

The digital archives must develop a transmittal agreement for the transfer of electronic records from state and local government agencies to the digital archives. At a minimum, a transmittal agreement between the digital archives and a state or local government agency must contain:
(1) Identification of the record series;
(2) Disposition authority;
(3) Number of records to be transferred;
(4) Method, schedule, and frequency of record transmittal;
(5) Relevant metadata/indexing fields;
(6) The decryption means for any record transmitted in an encrypted format;
(7) Media file format;
(8) Identification of any access restriction and the statutory authority for such restriction;
(9) Other technical information, such as backend database management systems, necessary for ingestion of electronic data into the digital archives repository; and
(10) Procedures for collecting any fees for public copies as provided by statute or ordinance.
[Statutory Authority: RCW 40.14.020(6), chapters 40.14, 42.56, and 43.105 RCW. WSR 08-21-073, ยง 434-662-090, filed 10/13/08, effective 1/1/09]
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