(1) Resident register:
(a) The assisted living facility must regularly maintain in the assisted living facility a single current registry of all assisted living facility residents, their roommates, and identification of the rooms in which such persons reside or sleep, as required under the resident roster in RCW 18.20.095.
(b) The assisted living facility must maintain a readily available permanent, current book, computer file, or record with entries in ink or typewritten, of all individuals who resided in the assisted living facility within the past five years, including:
(i) Move-in date;
(ii) Full name;
(iii) Date of birth;
(iv) Resident room identifier;
(v) Resident phone number, if available;
(vi) Email address, if available;
(viii) Date of moving out;
(ix) Reason for moving out;
(x) Location and address to which the resident was discharged; and
(xi) If the resident has a representative, the resident representative's:
(A) Name;
(B) Relationship to the resident;
(C) Phone number;
(D) Email address if available; and
(E) Mailing address, if available.
(c) Record and update the collection of contact information required by this section upon receipt of new or updated contact information for the resident or resident representative; and
(i) Upon the written request of any long-term care ombuds that includes reference to RCW 18.20.095 and the relevant legal functions and duties of long-term care ombuds; and
(ii) Provide a copy of the aggregated contact information required by this section within 48 hours, or within a reasonable time if agreed to by the requesting long-term care ombuds by electronic copy to the secure email address or facsimile number provided in the written request.
(2) Resident roster: The assisted living facility must:
(a) Create and regularly maintain a current resident roster of all residents in the assisted living facility. The roster must include the resident name and room number;
(b) Immediately provide a written copy of the roster upon an in-person request from any long-term care ombuds; and
(c) Make the current resident roster available to representatives of the Washington state fire marshal when conducting fire safety inspections.
(3) Complete contact information: The assisted living facility must:
(a) Create and regularly maintain current, accurate, and complete contact information for all residents including the following information:
(i) Resident name;
(ii) Resident room number;
(iii) Resident phone number, if available;
(iv) Email address, if available; and
(v) If the resident has a representative, the resident representative's:
(A) Name;
(B) Relationship to the resident;
(C) Phone number;
(D) Email address, if available; and
(E) Mailing address, if available.
(b) Record and update the aggregated contact information required by this section upon receipt of new or updated contact information from the resident or resident representative; and
(c) Upon the written request of any long-term care ombuds that includes reference to RCW 18.20.095 and the relevant legal functions and duties of long-term care ombuds, provide a copy of the aggregated contact information required by this section within 48 hours, or within a reasonable time if agreed to by the requesting long-term care ombuds by electronic copy to the secure email address or facsimile number provided in the written request.
(4) The assisted living facility must make the information in this section immediately available to authorized department staff.
[Statutory Authority: RCW 18.20.090, 18.51.070, 70.97.230, 70.128.040, chapters 70.129, 74.42, and 74.39 RCW. WSR 26-05-046, s 388-78A-2440, filed 2/12/26, effective 3/15/26. Statutory Authority: RCW 18.20.090, 70.97.230, 70.128.040, chapters 70.129, 74.42, and 74.39 RCW. WSR 25-16-099, s 388-78A-2440, filed 8/6/25, effective 9/6/25. Statutory Authority: Chapter 18.20 RCW. WSR 14-05-035, § 388-78A-2440, filed 2/12/14, effective 3/15/14; WSR 13-13-063, § 388-78A-2440, filed 6/18/13, effective 7/19/13; WSR 10-03-066, § 388-78A-2440, filed 1/15/10, effective 2/15/10. Statutory Authority: RCW 18.20.090 (2004 c 142 § 19) and chapter 18.20 RCW. WSR 04-16-065, § 388-78A-2440, filed 7/30/04, effective 9/1/04.]