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172-64-035  <<  172-64-040 >>   172-64-050

PDFWAC 172-64-040

Alcohol use at on-campus events and events off-campus that are sponsored by the university.

(1) On university property. This section establishes rules for possessing, consuming, selling, and/or serving alcoholic beverages on university-owned or operated property, regardless of whether an event is sponsored by the university and regardless of whether event sponsors are affiliated with the university. This section does not apply to academic courses that are authorized by and subject to WAC 172-64-035.
(a) Sponsor requirements. Sponsors of an event where alcohol is to be possessed, sold, served and/or consumed, must comply with the following requirements:
(i) Obtain written permission from the appropriate official(s) in advance of the event:
(A) Student clubs and organizations must obtain permission from the student activities office;
(B) For all other requests, sponsors must obtain permission from the vice president for business and finance or designee;
(ii) Contact event planning to request a banquet permit or a special occasion license per WAC 172-64-070;
(iii) Comply with all Washington state laws, chapter 172-64 WAC, all other university rules and policies; and any additional instructions provided to the event/activity sponsor as a condition of approval;
(iv) Ensure Washington state alcohol serving requirements are enforced:
(A) Event sponsors must ensure that all persons designated to serve alcohol are at least 21 years old and have received alcohol server training;
(B) Event sponsors must ensure that servers check ID and do not serve alcohol to any person who is under 21 years old or who appears intoxicated;
(v) Prohibit serving alcohol during normal, university business hours unless an exception has been granted as part of the request under (a)(i) of this subsection;
(vi) Prohibit persons from bringing alcoholic beverages into the event unless specifically authorized by the banquet permit or special occasion license;
(vii) Prohibit persons from taking alcoholic beverages outside of the approved alcohol use area, except for beer/wine in the original unopened container that is sold or auctioned for off-premises consumption as specifically authorized by a special occasion license;
(viii) Provide food or snacks and nonalcoholic beverages at the same place as alcoholic beverages and feature nonalcoholic beverages at least as prominently as alcoholic beverages;
(ix) Inform university police of the event and consult with the university police about appropriate security measures.
The university police shall determine appropriate security measures to be taken for on-campus events where alcohol is to be possessed, consumed, sold, and/or served. University police shall coordinate with the event's sponsor and appropriate university personnel to assist in compliance with state laws and university rules; and
(x) Gifts, awards, and rewards. Alcoholic beverages may not be provided as gifts or awards to any person as part of any event conducted under a special occasion license.
(2) Publicity and advertising of events on campus and off campus. The following rules apply to any events on university-owned or operated property as well as university-sponsored events off campus.
(a) Events conducted under a banquet permit are by invitation only and may not be advertised to the public.
(b) All announcements and advertisements concerning an event including, but not limited to, flyers, notices, posters, banners, tee-shirts and newspaper and radio announcements, must:
(i) Note the availability of nonalcoholic beverages at least as prominently as the availability of alcoholic beverages;
(ii) State that proper identification is required in order to be served or sold alcoholic beverages; and
(iii) Not make reference to the amount of alcoholic beverages available at the event.
(c) All announcements and advertisements, as well as any promotions of specific alcoholic beverage brands at the event:
(i) Must not make reference to any form of drinking contest. Drinking contests and similar activities which encourage the rapid and/or excessive consumption of alcoholic beverages are prohibited;
(ii) Must not portray drinking as a solution to personal or academic problems or as necessary to social, sexual, or academic success; and
(iii) Must not encourage any form of alcohol abuse or place emphasis on quantity or frequency of consumption.
(3) University-sponsored events off campus.
(a) All university-sponsored events involving the consumption of alcohol must take place outside of normal university business hours unless permission is obtained in advance from the vice president for business and finance or designee.
(b) If a university sponsored event is hosted off campus at the site of a private vendor, individuals may purchase alcohol from the private vendor. The private vendor is responsible for complying with all relevant state and local laws.
(c) If a university sponsored event is hosted off campus at an employee's private residence, university employees are prohibited from serving or providing alcohol to any university students.
[Statutory Authority: RCW 28B.35.120(12). WSR 22-12-041, § 172-64-040, filed 5/25/22, effective 6/25/22; WSR 21-07-005, § 172-64-040, filed 3/4/21, effective 4/4/21; WSR 15-14-077, § 172-64-040, filed 6/29/15, effective 7/30/15; WSR 14-24-037, § 172-64-040, filed 11/24/14, effective 12/25/14; WSR 03-18-070, § 172-64-040, filed 8/29/03, effective 9/29/03.]
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