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PDFWAC 110-301-0115

Staff records.

(1) A school-age provider must establish a records system for themselves, staff, and volunteers that complies with the requirements of this chapter. School-age program staff records must be:
(a) Verified by the licensee, program director or site director;
(b) Entered and maintained in the electronic workforce registry, if applicable. Paper records may be discarded once entered into the electronic workforce registry and confirmed by the department;
(c) Updated to delete staff names from the electronic workforce registry when they are no longer employed at the school-age program; and
(d) Kept on-site or in the program's administrative office in a manner that allows the department to review the records.
(2) Records for each school-age provider and staff member must include:
(a) First and last name;
(b) Date of birth;
(c) Job title;
(d) First and last day of employment, if applicable; and
(e) Proof of professional credentials, requirements, and training for each school-age staff member, pursuant to WAC 110-301-0100 through 110-301-0110.
(3) A licensee, program director, or site director must maintain the following records for each school-age provider and program staff in a confidential manner. These records must be reviewable by the department and must include at a minimum:
(a) A copy of current government issued photo identification;
(b) Emergency contact information;
(c) Completed employment application or resume;
(d) Annual observation, evaluation, and feedback information;
(e) The licensee's Social Security number, federal employer identification number, or a written document stating the licensee does not possess either; and
(f) Immunization records including exemption documents.
[Statutory Authority: RCW 43.216.055 and 43.216.065. WSR 21-10-035, ยง 110-301-0115, filed 4/27/21, effective 6/1/21.]
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