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PDFWAC 388-835-0340

What specific accounting procedures apply to resident trust accounts?

(1) A provider must maintain a subsidiary ledger with an account for each resident for whom the provider holds money in trust.
(2) Each account and related supporting information must be:
(a) Maintained at the facility;
(b) Kept current;
(c) Balanced each month; and
(d) Detailed, with supporting verification, showing all money received on behalf of the individual resident and how that money was used.
(3) A provider must make each resident trust account available to DSHS representatives for inspection and audit.
(4) A provider must maintain each resident trust accounts for a minimum of five years.
(5) A provider must notify the DDA regional service office when an individual's account balance is within one hundred dollars of the amount listed on their award letter.
(6) A resident can accumulate funds by:
(a) Not spending their entire clothing and personal incidentals allowance; and
(b) Saving other income DSHS specifically designates as exempt.
[Statutory Authority: RCW 71A.12.030 and 44.04.280. WSR 15-09-069, § 388-835-0340, filed 4/15/15, effective 5/16/15. Statutory Authority: RCW 71A.20.140. WSR 01-10-013, § 388-835-0340, filed 4/20/01, effective 5/21/01.]
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