A conviction followed by an appeal or other court review may be treated as conviction information or as information pertaining to an incident for which a subject is currently being processed by the criminal justice system until such time as the conviction is reversed, vacated, or otherwise overturned by a court; but, notations of pending appeals or other court review will be included as a part of a person's criminal record if the agency disseminating the record has received written confirmation of such proceedings from the court.