Costs of providing copies of public records.
(1) No fee is charged for the inspection of public records.
(2) The WSLCB does not charge any fee for access to or downloading records posted on its internet website prior to a request, unless the requestor specifically requests that posted records be provided by other means, such as a printed copy or electronic copies provided by the WSLCB.
(3)(a) The board finds it would be unduly burdensome to calculate the actual costs of providing public records to requestors as the type of request and staff time to copy and provide records vary widely. The board does not have the resources to conduct a study of these costs, and conducting a study would interfere with other essential agency functions. Additionally, through the 2017 legislative process, the public and requestors commented on and were informed of authorized fees and costs, including costs for electronic records, provided in RCW
42.56.120 (2)(b) and (c), (3) and (4).
(b) The following fee schedule adapted from RCW
42.56.120 applies to physical and electronic copies of public records provided by the WSLCB. Copy charges may be combined to the extent more than one type of charge applies to copies responsive to a particular request.
Public Records Fee Schedule |
Charge: | Record Type: |
15 cents/page | Photocopies, printed copies of electronic records when requested by the requestor, or for the use of agency equipment to make photocopies. |
10 cents/page | Scanned records, or use of agency equipment for scanning. |
5 cents for each 4 electronic files or attachment | Files and attachments loaded and delivered on a digital storage media (CD, DVD, or thumb drive). |
10 cents per gigabyte | Records transmitted in electronic format or for use of agency equipment to send records electronically. |
Actual cost | Digital storage media or devices. |
Actual cost | Any container or envelope used to mail copies. |
Actual cost | Postage or delivery charges. |
Actual cost | Customized service charge (in addition to fees for copies - See copying fees above), if the board estimates that the request would require use of information technology expertise to prepare data compilations, or provide customized electronic access when such compilations and customized access services are not used by the agency for other agency purposes. The board will notify such requestor of the customized service charge to be applied, why the charge applies, and an estimate of the cost of the charge, and will allow the requestor to amend the request in order to avoid or reduce the cost of the customized service charge. |
Option for Copies: | |
Up to $2 flat fee | As an alternative to the copy charges above, the board may charge a flat fee of up to $2 for any request when the agency reasonably estimates and documents that the costs are equal to or more than $2. If applied to the initial installment, additional flat fees will not be charged for subsequent installments. |
(4) If the requestor asks the WSLCB to provide a summary of the applicable charges before any copies are made, the WSLCB will provide an estimate and will allow the requestor to revise the request to reduce the number of copies to be made to reduce the charges. The WSLCB may require a deposit of up to ten percent of the cost of providing copies for a request, including a customized service charge.
[Statutory Authority: RCW
42.56.120,
34.05.220,
42.56.040,
66.08.030, and
66.08.050. WSR 18-05-006, § 314-60-090, filed 2/7/18, effective 3/10/18. Statutory Authority: RCW
66.08.030,
34.05.220, and 42.56.40 [42.56.040]. WSR 09-07-070, § 314-60-090, filed 3/13/09, effective 4/13/09; Order 22, § 314-60-090, filed 4/17/73, effective 5/18/73.]
