PDFWAC 308-77-109
Invoice requirements for refund to nonlicensees and IFTA licensees.
(1) What is a valid invoice? A valid invoice must include:
(a) Name and address of the seller;
(b) The type of fuel and number of gallons purchased;
(c) Complete date of sale including month, day, and year;
(d) Price per gallon; and
(e) Total amount of sale.
(2) A separate invoice must be issued for each fuel purchase. A single invoice may list multiple deliveries of fuel purchases made during a calendar month.
(3) The department will not accept invoices with altered, corrected, or erased information.
(4) What happens if I get an incorrect invoice? The seller must issue a new invoice marked "correction" and reference the original.
(5) What happens if I lose or destroy my invoice? The seller may issue a copy. The copies must be plainly marked "copy" or "duplicate."
[Statutory Authority: RCW 82.38.260. WSR 16-13-049, § 308-77-109, filed 6/9/16, effective 7/10/16; WSR 09-07-075, § 308-77-109, filed 3/16/09, effective 4/16/09; WSR 01-22-073, § 308-77-109, filed 11/1/01, effective 12/2/01.]