(1) Summary of basic requirements.

(a) Annual electronic submission of OSHA Form 300A Summary of Work-Related Injuries and Illnesses by establishments that employed 250 or more different employees. If the establishment employed 250 or more different employees during the course of the previous calendar year, and this chapter requires the establishment to keep records, then the employer must electronically submit information from OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA or OSHA's designee.

(b) Annual electronic submission of OSHA Form 300A Summary of Work-Related Injuries and Illnesses by establishments that both; employed 20 to 249 different employees, and are in designated industries. If the establishment employed 20 to 249 different employees during the course of the previous calendar year, and the establishment is in a designated industry listed in WAC 296-27-071 Appendix B-2, then the employer must electronically submit information from OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA or OSHA's designee.

(c) Annual electronic submission of information from OSHA 300 Log of Work-Related Injuries and Illnesses and OSHA Form 301 Injury and Illness Incident Report by establishments with 100 or more employees in designated industries. If your establishment is classified in an industry listed in WAC 296-27-069 Appendix B-1, then you must electronically submit information from the OSHA Forms 300 and 301 to OSHA or OSHA's designee.

(d) Electronic submission of OSHA 300A records upon notification. All establishments not meeting the criteria of (a) or (b) of this subsection must, upon notification; electronically submit the information from the OSHA 300A to OSHA or OSHA's designee.

(e) Electronic submission of the employer identification number (EIN) and legal name. When electronically reporting injury and illness records, the employer must also provide the EIN or federal tax identification number used by the establishment. The submission must also include a legal company name, either as part of the establishment name or separately as the company name.

(2) Basic requirements.

(a) Categories of employers that must submit OSHA Form 300A information to OSHA.

(i) First, if the establishment had 250 or more total employees over the course of the previous calendar year, and this chapter requires the establishment to keep injury and illness records; then the employer must submit the required information to OSHA once a year. This information is due before the date listed in subsection (3) of this section.

(ii) Second, if the establishment had 20 or more, but fewer than 250 total employees over the course of the previous calendar year, and the establishment is in a designated industry listed in WAC 296-27-071 Appendix B-2; then the employer must submit the required information to OSHA once a year. This information is due before the date listed in subsection (3) of this section.

(b) Category of employers that must submit OSHA Form 300 Log of Work-Related Injuries and Illnesses and OSHA Form 301 Injury and Illness Incident Report information to OSHA.

(i) If the establishment had 100 or more total employees over the course of the previous calendar year, and the employers' industry is in a designated industry listed in WAC 296-27-069 Appendix B-1, then the employer must submit the required information to OSHA once a year. This information is due before the date listed in subsection (3) of this section.

(ii) If the establishment is not in either of the three categories above, then the employer must submit information to OSHA only when OSHA notifies the employer to do so for an individual calendar year. OSHA's notification will provide instructions for when this information is due.

(c) Categories of employees included under (a) of this subsection requirement.

Employers must count all full-time, part-time, seasonal, and temporary workers towards their running count of individual employees for the year. Each individual employed in the establishment during any part of the previous calendar year counts as one employee.

(d) Notification from OSHA for a subsection (1)(c) of this section employer to submit records electronically.

OSHA will only notify subsection (1)(c) of this section employers by mail when they must submit information as part of an individual data collection. OSHA will also announce individual data collections through publication in the Federal Register the OSHA newsletter, and announcements on the OSHA website. If you are an employer who must routinely submit information per subsection (1)(a) and (b) of this section, then OSHA will not notify the company about routine submittal.

(e) Due date for the above mentioned information.

Employers required to submit information under subsection (1)(a) or (b) of this section, must submit the information once a year, by the date listed in subsection (3) of this section - Effective reporting date of this section of the year after the calendar year covered by the form or forms. Employers submitting information because OSHA notified them to submit information as part of an individual data collection under subsection (1)(c) of this section, must submit the information as specified in OSHA's notification.

(f) Process for employers to submit the above mentioned information.

Employers must submit the information electronically. OSHA will provide a secure website for the electronic submission of information. For individual data collections under subsection (1)(d) of this section, OSHA will include the website's location in the notification for the data collection.

(g) Partially exempt establishments from the recordkeeping rule itself, under WAC 296-27-00103 and/or 296-27-00105.

Employers that are partially exempt from keeping injury and illness records under WAC 296-27-00103 and/or 296-27-00105 do not have to routinely submit OSHA Form 300A information under subsection (1)(a) and (b) of this section. However, these employers must submit information under subsection (1)(d) of this section if OSHA informs the employer in writing that OSHA is collecting injury and illness information for any specific year. If the company receives such a notification, then the employer must keep the injury and illness records required by this part and submit that information as directed by OSHA.

(h) Enterprise or corporate entities electronically submitting OSHA Form 300A records on behalf of its establishment(s).

Enterprise or corporate offices which, have ownership of, or control over, one or more establishments required to submit information under subsection (1) of this section; may collect and electronically submit the information on behalf of the establishment(s).

(3) Effective reporting date.

Employers that are required to submit under subsection (1)(a), (b), or (c) of this section must submit all of the required information by March 2nd of the year after the calendar year covered by the form(s). For example, the employer must submit by March 2, 2025, for the forms covering 2024.