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110-300-0460  <<  110-300-0465 >>   110-300-0470

PDFWAC 110-300-0465

Retaining facility and program records.

(1) An early learning provider must keep the records required in this chapter for a minimum of three years unless otherwise indicated.
(2) Attendance records must be kept for a minimum of five years.
(3) Facility and program records from the previous twelve months must be easily accessible and kept on-site or in the program's administrative office for department or other state agency's review.
(4) Records older than twelve months must be provided within two weeks of a written request by the department.
(5) An early learning provider must keep the following records available for department review:
(a) The parent or guardian handbook;
(b) Furniture, sleep, and play equipment forms and specifications;
(c) Chromated copper arsenate test results, if applicable;
(d) Annual fire inspection by qualified fire professional, if applicable;
(e) Annual inspection of chimney, wood stove, and fireplace, if applicable;
(f) Monthly inspection to identify fire hazards and elimination of such hazards;
(g) Monthly testing of smoke and carbon monoxide detectors;
(h) Monthly fire extinguisher inspection and annual maintenance;
(i) Food temperature logs pursuant to CACFP, if applicable;
(j) Child incident and illness logs;
(k) Vaccination records for pets or animals housed at the early learning provider program;
(l) Lead and copper testing results;
(m) Private well and septic systems inspection and testing results, if applicable;
(n) Cleaning log for large area rugs or carpets;
(o) Pesticide use (seven years);
(p) Car insurance policy, if applicable;
(q) Monthly site visit from child care health consultant, if applicable;
(r) Tacoma smelter inspection results;
(s) Curriculum planning schedule;
(t) Strengthening families program self-assessment or an equivalent assessment;
(u) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans); and
(v) Waivers or variances from department rules, if applicable.
[Statutory Authority: RCW 43.216.250 and 43.216.255. WSR 19-14-076, § 110-300-0465, filed 7/1/19, effective 8/1/19. WSR 18-14-078, recodified as § 110-300-0465, filed 6/29/18, effective 7/1/18. Statutory Authority: RCW 43.215.020, 43.215.060, 43.215.070, 43.215.201, and Governor Directive 16-06. WSR 17-10-032, § 170-300-0465, filed 4/26/17, effective 5/27/17.]
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