The board shall require certain documents pertaining to those offenders sentenced to a Washington state correctional facility under the indeterminate system and whose minimum term was fixed by the sentencing court as follows:

(1) Original judgment and sentence;

(2) Warrant of commitment;

(3) Signed statement of the prosecuting attorney approved by the sentencing judge;

(4) Institution admission summary;

(5) Presentence investigation report or other field reports, if extant;

(6) An accurate certification of credits for presentence and probationary jail time.

The prosecuting attorney of each county and the secretary, department of corrections, are enjoined to provide the applicable aforementioned documents to the board at its offices in Olympia within twenty-one calendar days after the arrival of each convicted person at an adult correctional facility.