PDFWAC 434-663-530
System documentation.
Detailed technical documentation is needed to facilitate future system access. Minimum documentation must include:
(1) A hardware systems administrator manual specifying hardware, cabling, and communications configurations;
(2) Software applications documentation, including user manuals and design documentation;
(3) Operational procedures for scanning, indexing and verifying images;
(4) Current security and system change control procedures, including logs of those changes, indicating the date, identity of the person making the changes and the reason for the change; and
(5) Written procedures for periodic back ups, including schedules and the location of secure offsite storage for those back ups.
Agencies will maintain one copy of current documentation on-site and one current copy in designated secure storage.