In order to protect the public records in the custody of the board, the following guidelines shall be followed by any person inspecting such public records:

(1) No public records shall be removed from the board's administrative office;

(2) Inspection of any public records shall be conducted in the presence of a board member or a member of the board staff;

(3) No public record may be marked or defaced in any manner during inspection;

(4) Public records maintained in a file jacket or binders, or in chronological order, may not be dismantled except for the purpose of copying, and then only by a board member or a member of the board staff; and

(5) Access to file cabinets, shelves, vaults, and other storage locations is restricted to board members and staff.