(1) Agricultural fairs must use reimbursement application forms supplied by the department. Applicants for reimbursement must include all information requested by the application forms including, but not limited to, the number of exhibits and exhibitors, the amount awarded for premiums and awards, and operating expenses.

(2) An area, county, or district fair applying for a reimbursement must submit to the director an annual application and a certified auditor's report of operating expenses on or before February 15th in the year following the fair.

(3) A community fair applying for a reimbursement must submit to the director an annual notarized application on or before December 1st in the year of holding the fair.

(4) Youth fairs or shows applying for a reimbursement must submit to the director an annual notarized application on or before December 1st in the year of holding the fair. The department will submit a copy of each youth fair or show application to the approving agency.