The executive director of DSB or designee will:

(1) Develop policies and guidelines pertaining to background checks. The DSB's background check policies and guidelines must minimally address the following:

(a) Process for identifying department covered positions, contracts, and services;

(b) Notification to applicants and service providers that a background check is required for department covered positions or work;

(c) When applicants and service providers may be hired on a conditional basis pending the results of a background check;

(d) When a character, competence, and suitability review will be required to determine if the applicants and service providers may have unsupervised access to vulnerable individuals and youth or sensitive information;

(e) When rechecks may be initiated;

(2) Not further disseminate background check information unless authorized or required by law to do so; and

(3) Comply with public disclosure requirements and the rules of civil discovery when applicable.