If available, funds from the small city pavement preservation and sidewalk account may be provided to small cities to match federal funding provided for local government federal aid of transportation.

The intent of the small city preservation program is to provide funding for small cities to provide proper pavement management and extend infrastructure longevity.

Agencies eligible to receive small city pavement program funding are incorporated cities with a population less than five thousand. For the purposes of determining population, cities may exclude the population of any state correctional facility located within the city.

Eligible roadway and sidewalk projects, including active transportation projects, are those that maintain, repair, and/or resurface the existing infrastructure that is municipally owned and appropriate under Article II Section 40, 18th Amendment of the Washington state Constitution.

The type of treatment will be based on the pavement condition rating, treatment types available in the area, and concurrence by the local agency. Treatments may include crack sealing, patching, ditching, chip sealing, overlay, cold in place recycling of roadway, or other treatment as deemed cost effective and/or necessary by TIB staff.

To qualify for funding in the current program year, a city's pavement condition rating must be less than four years old on or by the application date.

For the cities' convenience, TIB staff will conduct all pavement condition ratings on a rotational basis every four years.

To be considered for a project under the small city preservation program, an eligible agency may submit a funding application in response to either a standard TIB call for projects or identification and notification by TIB staff based on other opportunities available in the area to decrease material or labor costs associated with project delivery.

Projects may be selected by the board or the executive director based on need, economy of scale opportunities, and criteria listed in RCW 47.26.345.

Small city preservation program projects will have three phases. Each phase will require specific documentation as described below and each phase must be approved before the applicant agency is eligible to receive the related funding:

(1) Application phase - The city shall submit an application form as well as documentation showing route and treatment plan.

(2) Design and construction phase - TIB will provide documents for the city to sign and return. The city must submit the following agreements where utilized:

(a) Fuel tax agreement.

(b) Rights of entry agreement (if applicable).

(c) Consultant agreement (if applicable).

(3) Project closeout phase - All necessary project cost documentation must be received prior to final payment.

The board will consider a city's ability to provide matching funds or in-kind services when allocating funds under this program. Cash or in-kind match may be provided by the local agency in the form of:

(1) Cash match based on ability to contribute:

(a) If the city assessed valuation is greater than 500,000,000, a match of 10 percent will be contributed.

(b) If the city assessed valuation is from 100,000,000 to 500,000,000, a five percent match will be contributed.

(2) If the city assessed valuation is under 100,000,000, no cash match is necessary.

(3) Match is not expected or accepted if the construction services will be provided to the city by WSDOT or a county.

(4) All in-kind contributions must relate directly to the project and are limited to time, material, or real property donated to the agency to fulfill project requirements. In-kind match may include:

(a) Community involvement including volunteer participation.

(b) City force labor, materials, and/or equipment (excluding costs incurred for qualification in WAC 479-10-122 or application for funds).

(c) Other street beautification.

(d) In-kind match must be documented with labor reports, equipment reports, receipts, and/or citizen volunteer time with hourly rate not to exceed the greater of 200 percent of either the state or local minimum wage.

(e) Contributions of overhead, per diem, travel expenses, time spent at advisory groups or meetings, or time from individuals receiving compensation through the grant will not be accepted as in-kind match.

Cities may request federal matching funds for projects that meet TIB eligibility requirements for small city preservation program funding as described in WAC 479-10-120 and 479-10-121. A TIB funding application form must be submitted to apply for match funding.

Match funds are only for transportation projects funded through federal transportation grants. All other local sources must be sought before applying for match funds from TIB.

If funds remain after small city preservation program projects are funded, match funds may be committed to eligible projects. The priority for funding is in the order in which the applications are received until the available funds are fully allocated.

If an eligible application is received after all of the funding is allocated, the local agency may seek board approval for funding at the next scheduled board meeting from the notice of denial from TIB staff. The notice of denial may be in the form of an email or letter.

Increases in match funding for chosen projects may be made within the executive director's authority in accordance with WAC 479-01-060.

The city hardship assistance program provides rehabilitation and maintenance funds for eligible routes pursuant to RCW 47.26.164.

Eligible cities are those with a population of twenty thousand or less with a net gain in cost responsibility due to a road jurisdictional transfer.

The following routes are eligible to receive city hardship assistance funds for maintenance:

(1) Clarkston, Old SR 128, 0.13 Miles, SR 12 to Poplar Street;

(2) Kelso, Old SR 431, 0.90 Miles, SR 5 to Cowlitz Way; Old I-5, 1.20 Miles, north end of Coweeman River Bridge to 2,480 feet south of Haussler Road and those sections of Kelso Drive, Minor Road, Grade Street and Kelso Avenue referred to in the memorandum of understanding for this turn back, approximately 2.7 miles;

(3) Leavenworth, Old SR 209, 0.11 Miles, SR 2 to 260 feet north of Fir Street;

(4) Milton, Old SR 514, 2.46 Miles, Junction SR 99 to 50 feet west of SR 161;

(5) Napavine, Old SR 603, 0.79 Miles, 810 feet southwest of Lincoln Street to 8th Avenue West;

(6) Pomeroy, Old SR 128, 0.72 Miles, SR 12 to 2,690 feet south of Arlington Avenue;

(7) Sequim, Washington Avenue - Simdars Road to Sunnyside Avenue and 3rd Avenue to 9th Avenue;

(8) Skykomish, Old SR 2 Spur, 0.16 Miles, SR 2 to Railroad Avenue;

(9) Stanwood, Old SR 530, 1.59 Miles, 790 feet north of 86th Drive NW to 740 feet northwest of 72nd Avenue NW;

(10) Toledo, Old SR 505, 0.12 Miles, Fifth Street to 210 feet northwest of Sixth Street;

(11) Toppenish, Old SR 220, 0.27 Miles, Junction SR 22 to 630 feet east of Linden Road;

(12) Vader, Old SR 411, 0.25 Miles, 520 feet south of SR 506 to 1,840 feet south of SR 506;

(13) Washougal, Old SR 140, 0.70 Miles, SR 14 to west end of Washougal River Bridge;

(14) Winlock, Old SR 603, 0.61 Miles, Walnut Street to 160 feet south of Olequa Creek Bridge.

To request funding for eligible routes, the city should submit a letter of application including a treatment plan and cost estimate for the project. The request will be due by August 31st of the year prior to treatment, unless otherwise authorized by the executive director.

City hardship assistance program projects will have the following phases:

(1) Application phase - Letter of application including the treatment plan and cost estimate submitted under WAC 479-10-230.

(2) Design and construction phase - Documents that must be received prior to phase approval:

(a) Fuel tax agreement or WSDOT task order agreement.

(b) Consultant agreement (if applicable).

(3) Project closeout phase - Project cost documentation must be received prior to final payment.

Funding is to be used for maintenance and rehabilitation of existing facilities and not for adding additional capacity or facilities.

There is no local agency matching funds requirement for city hardship assistance program projects.

Any residual funds remaining at the end of the biennium will be spent on small city preservation program projects.

The intent of the arterial preservation program is to aid urban cities with low assessed property valuation to preserve arterial pavement.

Incorporated cities with a population of five thousand or more and an assessed property valuation below a maximum valuation established annually by the board are eligible to receive arterial preservation program funding.

Eligible roadway projects are:

(1) Preservation on city-owned federally classified routes; or

(2) City-owned federal arterial functional classification projects within cities qualifying for urban designation upon the next federal census.

The type of treatment allowed will be based on the pavement condition rating, treatment types available in the area, and concurrence by the local agency. Funding can be used for resurfacing of existing streets, required ADA ramp upgrades, and minor associated sidewalk repairs.

To be considered for funding a project under the arterial preservation program, an eligible agency must submit a funding application in response to a TIB call for projects.

The arterial preservation program provides funding when program funds are matched by any other non-TIB funds as follows:

(1) If the city assessed valuation is less than one billion dollars, the matching rate is ten percent of the total project costs;

(2) If the city valuation is one billion dollars to two and one-half billion dollars, the matching rate is fifteen percent of the total project costs;

(3) If the city valuation is over two and one-half billion dollars, the matching rate is twenty percent of the total project costs.

The intent of the streetlight program is to provide funding for cities to modernize their street lights to current technology.

Agencies eligible to receive streetlight program funding are:

(1) Incorporated cities with a population less than five thousand; and

(2) Incorporated cities with a population of five thousand or more with an assessed property valuation below a maximum valuation established by the board based on available funding.

For the purposes of determining population, cities may exclude the population of any state correctional facility located within the city.

Eligible projects include:

(1) Replacement of existing luminaires;

(2) Replacement of existing streetlight infrastructure may be included when:

(a) The infrastructure is required for installation of new luminaires; and

(b) The cost is determined by TIB to be appropriately borne by the city.

(3) Placement of new lights when necessary as determined by the executive director or board.

WSDOT approval is required in advance of award of TIB funding.

To be considered for a project under the streetlight program, a streetlight program project may be identified through the following ways:

(1) An eligible agency may submit a funding application in response to a TIB call for projects;

(2) TIB may select eligible agencies based on opportunities provided by an electrical service provider; or

(3) TIB may select eligible agencies based on other board established criteria.

When funds are available projects may be awarded by the board based on cost savings for the city, installation efficiency, or energy savings. Availability of other funding sources or rebates may also be considered.

Streetlight program projects will have three phases. Each phase will require specific documentation as described below and each phase must be approved before the applicant agency is eligible to receive the related funding:

(1) Application phase - The city shall submit an application form as well as documentation showing scope, schedule, and budget.

(2) Design and construction phase - TIB will provide documents for the city to sign and return. The city must submit the following agreements where utilized:

(a) Grant agreement;

(b) Rights of entry agreement (if applicable);

(c) Consultant agreement (if applicable).

(3) Project closeout phase - All necessary project cost documentation must be received prior to final payment.

The transportation improvement board (TIB) adopts reasonable rules necessary to implement the complete streets grant program authorized in RCW 47.04.320. The purpose of the program is to encourage local agencies to adopt ordinances for street and road designs that incorporate access to all users including bicyclists, pedestrians, motorists, and public transportation riders.

A city or county is eligible to receive complete streets grant program funding when it has a jurisdiction-wide complete streets ordinance adopted by its council or commission.

The following types of improvements are permitted uses:

(1) Pedestrian infrastructure;

(2) Bicycle infrastructure;

(3) Street or road modifications that provide or improve access to public transit;

(4) Aesthetic improvements to the streetscape associated with the street or road system; and

(5) Other activities consistent with RCW 47.04.320 may be authorized by the board on a case-by-case basis.

Projects may be selected by the board or executive director based on need, economy of scale, opportunities, and criteria listed in RCW 47.04.320.

The board establishes the following criteria for use in evaluating complete streets grant applications:

(1) Purpose and need of proposed complete streets elements; and

(2) Constructibility - Demonstrates a strong likelihood to achieve full funding, obtain permits, acquire right of way, and reach construction within the timelines established in WAC 479-05-211.

Complete streets program projects are eligible for the acquisition of right of way in accordance with WAC 479-05-140.

To be considered for a project under the complete streets program, an eligible agency may submit a funding application in response to either a standard TIB call for projects or identification and notification by TIB staff based on other opportunities available to the area to decrease material or labor costs associated with project delivery.

(1) Complete streets program projects will have five phases. Each phase will require specific documentation as described below and each phase must be approved before the applicant agency is eligible to receive the related funding:

(a) Application phase;

(b) Design phase;

(c) Bid authorization phase;

(d) Bid award phase; and

(e) Project closeout phase.

(2) A manually signed copy of a contract or any amendments, statement of work, or other transaction documents delivered by email shall be deemed to have the same legal effect as delivery of an original signed copy.

(3) An electronic signature shall have the same force and effect as a manual signature on all agreements, forms, and other documents submitted in support of a project under this chapter. For purposes of this section, an "electronic signature" has the same meaning as in RCW 1.80.010(10).

TIB will provide documents for the city or county to sign and return.

All necessary project cost documentation must be received prior to final payment.

The executive director has administrative increase authority of 15 percent of project costs or $150,000, whichever is greater.

The complete streets program provides funding for the agencies which will be matched by other funds as follows:

(1) For an incorporated city or town that has a population of less than 5,000:

(a) If the city assessed valuation is under $100,000,000, no cash match is necessary.

(b) If the city assessed valuation is from $100,000,000 to $500,000,000, the matching rate is five percent of total project costs.

(c) If the city assessed valuation is greater than $500,000,000, the matching rate is 10 percent of total project costs.

(2) For incorporated cities or towns with a population of 5,000 or more:

(a) If the city assessed valuation is under $1,000,000,000, the matching rate is 10 percent of total project costs.

(b) If the city assessed valuation is between $1,000,000,000 and $2,500,000,000, the matching rate is 15 percent of total project costs.

(c) If the city assessed valuation is over $2,500,000,000, the matching rate is 20 percent of total project costs.

(3) For counties:

(a) If the road levy valuation is under $3,000,000,000, the matching rate is 10 percent of total project costs.

(b) If the road levy valuation is between $3,000,000,000 to $10,000,000,000, the matching rate is 15 percent of total project costs.

(c) If the road levy valuation is over $10,000,000,000, the matching rate is 20 percent of total project costs.

The board uses the current published valuation from the department of revenue.