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Chapter 390-19 WAC

Last Update: 12/24/19

ELECTRONIC FILING

WAC Sections

HTMLPDF390-19-010Submission of required materials electronically.
HTMLPDF390-19-040Electronic submission of required materials—Date of receipt, verification, and amendments.
HTMLPDF390-19-045Electronic filing system—Inoperable.
HTMLPDF390-19-050Electronic submission of required materials—Exceptions.
DISPOSITION OF SECTIONS FORMERLY CODIFIED IN THIS TITLE
390-19-020Electronic filing—Mandatory filing. [Statutory Authority: RCW 42.17A.110(1) and 2018 c 304. WSR 18-24-074, § 390-19-020, filed 11/30/18, effective 12/31/18. Statutory Authority: RCW 42.17A.110 and 2015 c 72. WSR 16-04-027, § 390-19-020, filed 1/25/16, effective 2/25/16. Statutory Authority: RCW 42.17A.110. WSR 12-03-002, § 390-19-020, filed 1/4/12, effective 2/4/12. Statutory Authority: RCW 42.17.370(1). WSR 10-04-058, § 390-19-020, filed 1/29/10, effective 3/1/10. Statutory Authority: RCW 42.17.370. WSR 09-02-021, § 390-19-020, filed 12/30/08, effective 1/30/09; WSR 01-22-052, § 390-19-020, filed 10/31/01, effective 1/1/02.] Repealed by WSR 20-02-062, filed 12/24/19, effective 1/24/20. Statutory Authority: RCW 42.17A.110(1), 2019 c 428, and 2019 c 261.
390-19-030Electronic filing—Reporting threshold. [Statutory Authority: RCW 42.17A.110 and 42.17A.245. WSR 13-11-008, § 390-19-030, filed 5/2/13, effective 6/2/13. Statutory Authority: RCW 42.17.130 and 42.17.093. WSR 12-01-047, § 390-19-030, filed 12/14/11, effective 1/14/12. Statutory Authority: RCW 42.17.370(1). WSR 10-20-011, § 390-19-030, filed 9/24/10, effective 10/25/10. Statutory Authority: RCW 42.17.370. WSR 05-11-001, § 390-19-030, filed 5/4/05, effective 6/4/05. Statutory Authority: RCW 42.17.370(1). WSR 04-01-130, § 390-19-030, filed 12/18/03, effective 1/18/04. Statutory Authority: RCW 42.17.370. WSR 01-22-052, § 390-19-030, filed 10/31/01, effective 1/1/02.] Repealed by WSR 20-02-062, filed 12/24/19, effective 1/24/20. Statutory Authority: RCW 42.17A.110(1), 2019 c 428, and 2019 c 261.


PDF390-19-010

Submission of required materials electronically.

(1) The public disclosure commission (PDC) was created and empowered by initiative of the people to provide timely and meaningful public access to information about the financing of political campaigns, lobbyist expenditures, and the financial affairs of public officials and candidates, and to ensure compliance with this chapter.
(2) Full and prompt access to the information required by persons subject to the law is best realized through use of electronic reporting. For this reason, the Washington state legislature and the commission have mandated the use of electronic reporting, and the commission also requires that other materials, such as applications, statements, notices, payments, or other items required under the provisions of chapter 42.17A RCW be submitted to the PDC electronically, where the PDC has made an electronic method available.
(3) Persons subject to reporting requirements under this chapter must file reports using the electronic reporting method provided or approved by the PDC.
(4) Persons required to provide the PDC with electronic contact information must provide an email address or other electronic format, if such alternate format has been approved by the PDC.
(5) Any person required to provide information electronically, or required to provide electronic contact information, but who does not do so, is in violation of RCW 42.17A.055 and may be subject to enforcement action unless the person has sought and been granted an exception under WAC 390-19-050.
[Statutory Authority: RCW 42.17A.110(1), 2019 c 428, and 2019 c 261. WSR 20-02-062, § 390-19-010, filed 12/24/19, effective 1/24/20. Statutory Authority: RCW 42.17A.110(1) and 2018 c 304. WSR 18-24-074, § 390-19-010, filed 11/30/18, effective 12/31/18. Statutory Authority: RCW 42.17.370. WSR 01-22-052, § 390-19-010, filed 10/31/01, effective 1/1/02.]



PDF390-19-040

Electronic submission of required materialsDate of receipt, verification, and amendments.

(1) An electronic report is filed when it is received and validated by the PDC computer system. The PDC will notify the person reporting that the electronic report has been received.
(2) An electronic report is timely filed if received on or before 11:59 p.m. Pacific Time on the prescribed reporting date.
(3) An electronic report that is infected with a virus, damaged, or is improperly formatted is not properly filed with the PDC and will be rejected.
(4) To amend an electronically filed report, the entire report must be electronically refiled.
(5) Where no electronic method has been provided, or where the executive director has approved a hardship exemption to the electronic requirement, the date of receipt of any properly addressed mailed application, report, statement, notice, payment, or other item required under the provisions of chapter 42.17A RCW is the date shown by the post office cancellation mark on the envelope. Any item mailed to the PDC under the provisions of chapter 42.17A RCW that does not include a post office cancellation mark is presumed to be provided timely if received by the PDC within five business days of the due date.
[Statutory Authority: RCW 42.17A.110(1), 2019 c 428, and 2019 c 261. WSR 20-02-062, § 390-19-040, filed 12/24/19, effective 1/24/20. Statutory Authority: RCW 42.17A.110(1) and 2018 c 304. WSR 18-24-074, § 390-19-040, filed 11/30/18, effective 12/31/18. Statutory Authority: RCW 42.17.370. WSR 01-22-052, § 390-19-040, filed 10/31/01, effective 1/1/02.]



PDF390-19-045

Electronic filing systemInoperable.

(1) For the purpose of RCW 42.17A.055,"electronic filing system" means the specific PDC-provided application or functionality necessary to file a specific report and does not include software provided by third parties;
(2) For the purpose of RCW 42.17A.055, "inoperable" means the electronic filing system used by the filer is unable to prepare or receive the required report except as provided in subsection (3) of this section;
(3) The electronic filing system is not considered inoperable during regular maintenance periods lasting less than thirty minutes between the hours of 11:00 p.m. and 5:00 a.m. Pacific Time or unscheduled events lasting less than fifteen minutes in any twenty-four-hour period;
(4) The PDC will provide notification for all periods of inoperability on its website and will provide an option for individuals to also be notified by electronic notification upon request.
[Statutory Authority: RCW 42.17A.110(1) and 2018 c 304. WSR 18-24-074, § 390-19-045, filed 11/30/18, effective 12/31/18.]



PDF390-19-050

Electronic submission of required materialsExceptions.

The PDC executive director may make exceptions on a case-by-case basis for persons who lack the technological ability to submit required materials electronically.
A person seeking an exception must electronically file with the executive director of the PDC a written statement of reasons why the person lacks the ability to submit required materials electronically. For required reports, the request should be submitted by the tenth day of the month preceding the month in which the report is due so that action on the request can be completed before the filing deadline. The request does not suspend the reporting requirement of any portion of chapter 42.17A RCW. Upon receipt of a filed request, the executive director may request further information from the applicant in consideration of the request. The executive director will issue a decision to approve or deny a request for an exception to an electronic submittal requirement within thirty days of receiving a filed request, which may be extended if further information is provided upon request by the executive director.
[Statutory Authority: RCW 42.17A.110(1), 2019 c 428, and 2019 c 261. WSR 20-02-062, § 390-19-050, filed 12/24/19, effective 1/24/20. Statutory Authority: RCW 42.17A.110(1) and 2018 c 304. WSR 18-24-074, § 390-19-050, filed 11/30/18, effective 12/31/18. Statutory Authority: RCW 42.17A.110. WSR 12-03-002, § 390-19-050, filed 1/4/12, effective 2/4/12. Statutory Authority: RCW 42.17.370. WSR 01-22-052, § 390-19-050, filed 10/31/01, effective 1/1/02.]