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PDFWAC 388-14A-8200

All Washington employers must report new hires to the Washington state support registry.

(1) RCW 26.23.040 requires all employers doing business in the state of Washington to comply with the employer reporting requirements regarding new hires.
(2) For the purposes of this section, a "new hire" is defined as any person who resides or works in the state of Washington to whom the employer anticipates paying earnings and who:
(a) Has not previously been employed by the employer; or
(b) Was previously employed by the employer but has been separated from such employment for at least sixty consecutive days.
(3) The minimum information that an employer must report is the employee's name, date of birth, Social Security number, and date of hire.
(a) For purposes of this section, the "date of hire" is defined as the date on which the employee first performed services for pay for the employer.
(b) The "date of hire" of an employee described in subsection (2)(b) of this section, is the date on which the employee returned to perform services for pay after a layoff, furlough, separation, or leave without pay.
(4) Employers must report the required information to the Washington State Support Registry (WSSR). An employer may report using the employee's W-4 form or any equivalent form, and may submit the information by:
(a) First class mail;
(b) Fax;
(c) Electronic transmission; or
(d) Any other means authorized by the WSSR which will result in timely reporting.
(5) An employer who submits a copy of the employee's completed W-4 form complies with the reporting requirements of RCW 26.23.040(3).
(6) If an employer reports by submitting a W-4 form, the employer may choose to report the additional statutory elements by writing or typing the employee's date of birth and date of hire on the form.
[Statutory Authority: 2012 c 109, RCW 26.23.040(1), 34.05.350 (1)(b), 43.20A.550, 74.04.055, 74.08.090, and 74.20A.310. WSR 12-18-026, § 388-14A-8200, filed 8/27/12, effective 9/27/12. Statutory Authority: RCW 74.08.090, 26.23.040. WSR 01-03-089, § 388-14A-8200, filed 1/17/01, effective 2/17/01. Formerly WAC 388-14-490.]
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