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PDFWAC 230-16-190

Sales invoices for manufacturers and distributors.

Manufacturers and distributors must document each sale of equipment or services, any return or refund, or any other type of transfer of punch boards, pull-tabs, pull-tab dispensers, or bingo equipment, including bingo cards, with a standard sales invoice.
Sales invoices and credit memos - These invoices and credit memos must:
(1) Be prenumbered sequentially at the time of purchase, using not less than four digits. Manufacturers and distributors may use computer generated numbering systems if:
(a) The system numbers the invoices and credit memos sequentially; and
(b) The manufacturers and distributors use the same system for all sales; and
(c) The manufacturers and distributors must not use a manual override function; and
(2) Record:
(a) The date of sale. Distributors must also enter the date of delivery if different from the date of sale; and
(b) The customer's name and complete business address; and
(c) A full description of each item sold or service provided, including the I.D. stamp number for each item, if attached; and
(d) The quantity and price of each item, including each merchandise prize for punch boards or pull-tabs; and
(e) The gross amount of each sale, including all discount terms and the total dollar amount of any discount; and
(3) Have three parts including, at least:
(a) The original, which must be given to the customer; and
(b) One which must be filed by customer name; and
(c) One which must be filed by invoice number or in an electronic sales journal, if we approve it.
[Statutory Authority: RCW 9.46.070. WSR 07-19-069 (Order 615), ยง 230-16-190, filed 9/17/07, effective 1/1/08.]
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