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WAC 16-531-010

Rules for implementation of promotional hosting by the Washington grain commission.

RCW 15.04.200 provides that agricultural commodity commissions shall adopt rules governing promotional hosting expenditures by agricultural commodity commission employees, agents, or commissioners. The rules governing promotional hosting expenditures for the Washington grain commission shall be as follows:
(1) Budget approval. Commission expenditures for agricultural development or trade promotion and promotional hosting shall be pursuant to specific budget items as approved by the commission at annual public hearings on the commission budget.
(2) Officials and agents authorized to make expenditures. The following officials and agents are authorized to make expenditures for agricultural development or trade promotion and promotional hosting in accordance with the provisions of these rules.
(a) Commissioners;
(b) Chief executive officer;
(c) Vice president;
(d) Program director;
(e) Director of communications.
Individual commissioners shall make promotional hosting expenditures, or seek reimbursements for those expenditures, only in those instances where the expenditures have been approved by the commission.
(3) Payment and reimbursement. All payments and reimbursements shall be identified and supported by vouchers to which receipts are attached. Voucher forms will be supplied by the commission, and shall require the following information:
(a) Name and position (if appropriate) of each person hosted;
(b) General purpose of the hosting;
(c) Date of hosting;
(d) Location of the hosting;
(e) To whom payment was or will be made;
(f) Signature of person seeking payment or reimbursement.
(4) The chair of the commission, chief executive officer, and/or treasurer are authorized to approve direct payment or reimbursements submitted in accordance with these rules: Provided, That the chair, chief executive officer and treasurer are not authorized to approve their own vouchers.
(5) The following persons may be hosted when it is reasonably believed such hosting will cultivate trade relations and promote sales of wheat or barley/malting barley or processed wheat or barley products: Provided, That such hosting shall not violate federal or state conflict of interest laws:
(a) Individuals from private business, associations, commissions, and accompanying interpreter(s);
(b) Foreign government officials and accompanying interpreter(s);
(c) Federal and state officials: Provided, That lodging, meals, and transportation will not be provided when such officials may obtain full reimbursement for these expenses from their government employer;
(d) The general public, at meetings and gatherings open to the general public;
(e) Commissioners and employees of the commission when their attendance at meetings, meals, and gatherings at which the persons described in (a) through (d) of this subsection are being hosted, will cultivate trade relations and promote sales of wheat or barley/malting barley or processed wheat or barley products;
(f) Spouses of the persons listed in (a), (b), (c), and (e) of this subsection when attendance of such spouse is customary and expected or will serve to cultivate trade relations, or promote the sale of wheat or barley/malting barley or processed wheat or barley products.
[Statutory Authority: RCW 15.04.200, 15.115.140, and chapter 34.05 RCW. WSR 10-01-195, ยง 16-531-010, filed 12/23/09, effective 1/23/10.]
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