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PDFWAC 110-301-0450

Parent or guardian handbook and related policies.

(1) A school-age provider must supply to each parent or guardian written policies regarding the school-age program. Each enrolled child's record must have signed documentation stating the parent or guardian reviewed the handbook and school-age program policies.
(2) A school-age provider must have and follow formal written policies in either paper or electronic format, including:
(a) A nondiscrimination statement;
(b) A family engagement and partnership communication plan;
(c) A parent or guardian's permission for photography, videotaping, or surveillance of their child;
(d) Alcohol, tobacco, cannabis use and prohibition of illegal drugs;
(e) Program philosophy pursuant to WAC 110-301-0305, and how this philosophy is implemented;
(f) Child guidance plan, which includes restraint policies and forbidding corporal punishment;
(g) Expulsion policy;
(h) School-age program staff-to-child ratios and classroom or age grouping types offered, if applicable;
(i) If the school-age program offers any of the following, they must include a policy for each that applies to their program:
(i) Care for children with specific or special needs;
(ii) Dual language learning;
(iii) Religious and cultural activities, including how holidays will be celebrated;
(iv) Transportation and off-site field trips;
(v) Water activities; and
(vi) Evening and overnight care, if applicable.
(j) Program days and hours of operation, including closure dates and observed holidays;
(k) Enrollment and disenrollment requirements;
(l) Fees and payment plans;
(m) Sign-in and sign-out requirements;
(n) Information required for the child's record, including:
(i) The importance and plan for keeping the information current;
(ii) A plan to keep the child's information confidential; and
(iii) Who may legally access the child's information.
(o) What parents or guardians must supply for their child, if applicable (for example: Extra clothing);
(p) Permission for a parent or guardian's access to areas of the school-age program during business hours;
(q) Termination of services policy;
(r) Emergency preparedness plan;
(s) The school-age provider and program staff's duty to report incidents including reporting suspected child abuse, neglect, sexual abuse, or maltreatment;
(t) Description of where the parent or guardian may find and review the school-age program's:
(i) Health policy;
(ii) Staff policies;
(iii) Consistent care policy;
(iv) Menus;
(v) Liability insurance;
(vi) Inspection reports and notices of enforcement actions, if applicable; and
(vii) Other relevant program policies.
[Statutory Authority: RCW 43.216.055 and 43.216.065. WSR 21-10-035, ยง 110-301-0450, filed 4/27/21, effective 6/1/21.]
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