(1) Licensed providers may claim child care subsidy or fee payments as described in this subsection.
(a) Authorized units of care.
(i) A half-day unit of care is equal to less than five hours of care per day that is authorized and provided by a child care center.
(ii) A full-day unit of care is between five and 10 hours of care per day that is authorized and provided by a child care center.
(iii) A monthly unit of care authorized and provided by a family home child care.
(b) For children who need overtime care for more than 10 hours of care per day, DCYF will pay for any additional care at the maximum state child care subsidy rate, up to 16 hours if:
(i) The child was in care during any day covered by the child care authorization; or
(ii) The child was scheduled for at least one day of overtime care; and
(iii) The center has a written policy to charge private paying families a higher rate to care for children more than 10 hours in a day.
(c) Providers may claim absent days for the 10-day period after DCYF notifies them of unplanned terminations of eligibility regardless of attendance if the child was authorized and scheduled for care and attended at least one day within the authorization period in the month the absence occurs.
(d) DCYF will pay for the following holidays, if claimed on the actual holiday or within the calendar year the holiday occurs:
(i) New Year's Day, January 1;
(ii) Martin Luther King Jr. Day, third Monday in January;
(iii) Presidents Day, third Monday in February;
(iv) Memorial Day, last Monday in May;
(v) Juneteenth, June 19;
(vi) Independence Day, July 4;
(vii) Labor Day, first Monday in September;
(viii) Veterans Day, November 11;
(ix) Thanksgiving Thursday, the fourth Thursday in November;
(x) Native American Heritage Day, the fourth Friday in November; and
(xi) Christmas Day, December 25.
(e) Providers may claim payments for a maximum of five professional training days each year.
(f) Pursuant to WAC
110-15-0247 and subject to available funding, DCYF will pay up to $30.00 per child for a field trip or quality enhancement fee. In addition to the requirements described in WAC
110-15-0247, to be eligible to receive the field trip or quality enhancement fees, providers must maintain a written policy that allows the provider to charge private-paying families the fees described in this subsection.
(g) Providers may claim payment for a maximum $50 registration fee per year as described in WAC
110-15-0245. In addition to the requirements described in WAC
110-15-0245, to be eligible to receive the registration fee, providers must maintain a written policy that allows them to charge private-paying families the fee described in this subsection.
(h) Providers may claim payment for a special needs rate that is paid in addition to the state child care daily rate and is invoiced for the number of hours of care scheduled.
(2) Providers may not claim subsidy payments for days the provider is closed for reasons unrelated to professional training days or holidays as described in this section.
(3) Providers may charge families who receive subsidy payments for services not covered under the WCCC program. Providers are authorized to charge families for services not covered under the WCCC program only they maintain written policies that allow them to charge private-paying families for the same services. Services covered under this subsection include the following:
(a) Additional child care for personal reasons, such as personal appointments not covered under the authorization.
(b) Optional programs not covered by the field trip or quality enhancement fee.
(c) A field trip or quality enhancement that exceeds the $30 maximum reimbursed by child care subsidy programs.
(d) Optional meal programs offered to families who do not provide lunch for their child.
(e) Transportation to and from school or activities.
(f) Late pick-up of the child after operating hours.
(g) Late fee for child care copayment.
(h) Nonsufficient funds (NSF) fees charged by the bank when bank funds are not available.
