Licensees must meet the following requirements for children's and youth's personal belongings:

(1) Handle and store children's or youth's belongings with care and respect at all times;

(2) Complete the following steps when tracking inventory of children's and youth's personal belongings, except for interim facilities:

(a) Meet with each child and youth at admission to document a complete inventory of their personal belongings. At a minimum, the inventory must include items:

(i) Identified by the child or youth as having sentimental value; and

(ii) Placed in:

(A) Their room; and

(B) Storage;

(b) Update their inventory:

(i) At least twice a year; and

(ii) When there are changes to items identified as having sentimental value;

(c) Attempt to get children's or youth's signature on the inventory list or from the parents or guardians of a community child or youth when the inventory is:

(i) Initially conducted; and

(ii) Updated; and

(d) Verify children and youth are able to take their belongings when they leave the licensee's care and:

(i) Provide them with a copy of their belongings inventory;

(ii) Verify they have all their belongings on their inventory document; and

(iii) Provide them with luggage or a sturdy container for their belongings if they do not already have one;

(3) Develop and follow policies and procedures approved by the department for how the licensee will respond if children's or youth's personal belongings are damaged or stolen, including recording damage and the cause on the inventory document, except for interim facilities; and

(4) Complete the following if children or youth are unable to take their belongings when they leave the licensee's care:

(a) Safely store their belongings for up to 30 calendar days while attempting to transfer their belongings by working with the child's or youth's:

(i) Representatives; or

(ii) Attorney;

(b) Coordinate with the individuals in (a) of this subsection to transfer the belongings to the child or youth within seven calendar days if the licensee learns that they are able to receive them; and

(c) Notify the individuals in (a) of this subsection to collect the belongings if they have not been collected within 30 days of the placement end date.